Office 365 Advice!

Today I was a guest on On The Air a live tech talk show put on by Spiceworks.  In the episode we talked about deploying Office 365 and played Servers and Sysadmins (a super fun IT version of the popular Dungeons and Dragons RPG).  If you haven’t already seen it, here’s the link to the episode.

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I wanted to also make sure to give some professional advice aside from the silliness on the show (but for real, I had a good time) so I have come up with some basic advice for getting started on your own.

Also, be sure to check out the EMS book by Kent Agerlund and Peter Daalmans.  It’s due to hit Amazon in May and will walk you through a full setup using both cloud and hybrid options.  I will post the link as soon as the book is available for purchase.

Preparing for Office 365 Migration:

Install

WinRM

https://www.microsoft.com/en-us/download/details.aspx?id=40855

 

Microsoft Online Services Sign-In Assistant for IT Professionals Beta

http://ref.ms/msolsignin/

 

Azure AD cmdlets

http://ref.ms/azureposh

 

Enable Script Execution (Admin PoSH)

Set-ExecutionPolicy -ExecutionPolicy Unrestricted

 

Get to know service descriptions – pick what’s best for your organization and understand what you’re signing up for – it would be better to sign up for too much than not enough service.

http://www.microsoft.com/en-us/download/details.aspx?id=13602

 

Office 365 Deployment Guide – advice on deployment models –these are my requirements – here’s the model that works best for me.

http://technet.microsoft.com/en-us/library/hh852466.aspx

Deployment Readiness Toolkit – environment prechecker

http://www.microsoft.com/en-us/download/default.aspx

Office 365 admin resource center

http://office.microsoft.com/en-us/support/office365-administrator-resource-center-FX103995410.aspx

Microsoft Online Services Diagnostics and Logging (MOSDAL) Support Toolkit – troubleshoot config issues

http://www.microsoft.com/en-us/download/details.aspx?id=626

Know your network or get to know your network admins – bring whiskey!

The slowest connection to Office 365 is going to be from your gateway to ISP and then ISP to Office 365 data center (if your ISP isn’t part of the Internet Backbone)

Think about how users will be accessing services like OWA/ActiveSync and also how much data do you have to migrate to the cloud (think Exchange S4B and SharePoint)

Get to know your organization’s QoS settings (this is where the whiskey comes in handy!)

Office 365 Community site

http://community.office365.com/en-us/forums/default.aspx

Learning PowerShell for Office 365:

Simply put, you’re going to use PowerShell for automation and management.

Many of the administrative tasks can be performed through the admin center UI, some tasks are difficult to do without PowerShell and some tasks can be performed only with PowerShell.

Get to know/use PowerShell ISE because the complexity of PowerShell is reduced in ISE basically, you don’t have to memorize every single command ISE is pretty smart.

Pro tip: ALWAYS run as admin

It is a good idea to have a test tenant with a few users so you can test your PowerShell scripts. Alternatively, you can use your production tenant with test users. In both scenarios, the test users most likely will have to be assigned Office 365 licenses, at least during script testing. Microsoft does not provide free test tenants or free test user licenses.

 

Real-World Challenges (that I have seen):

Not understanding licensing or really not being ready to push users to the cloud because your legacy AD needs some love.  Take some time to review for stale accounts and clean them up before you migrate – it will save some pain on the other side.

Qos for Skype for Business – packet loss can really impact voice meetings so make sure you’re aware of/reviewing your organization’s QoS.  Really this isn’t just a step for review for S4B, but this is one area that’s really not going to play nice if you aren’t prepared properly.

UPN – corp.amicasto.com vs. amicasto.com

Perficient has a really good blog post about the topic.

Not understanding the design/implementation of your legacy environment– if you want a seamless user experience, you need to understand how and why things are setup the way they are in your legacy environment.  From SharePoint layout and permissions to user vs equipment mailboxes in Exchange.  Some things you did in your legacy environment are now charged as per user license in your new environment.

Not testing – either with a test tenant or test users in production – you need to understand the impact of your changes!

Understand that in Exchange, some legacy features/resources won’t be available in the cloud.  So if a user connects to another mailbox or resource, it also needs to be available in the cloud.  We saw this with Public Folders and equipment mailboxes that were setup as user mailboxes.

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